Privacy Policy

Effective Date: 04-02-2025

Tascon Legal Services Ltd. (“we,” “us,” or “our”) is committed to protecting the privacy and confidentiality of the personal data we process in the course of providing our legal services. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when providing document review, eDiscovery support, compliance advice, and related services.

By using our services, you acknowledge and consent to the practices described in this Privacy Policy. If you do not agree with the terms, please refrain from using our services.

1. Information We Collect

We may collect the following types of personal data as part of our legal services:

• Client Information: Personal and business details, such as your name, contact information, company details, and payment information.
• Document and Case Information: Data related to the legal matters for which we provide services, including documents provided for review or analysis, case-related communications, and other materials we process on your behalf.
• Electronic Discovery (eDiscovery) Data: Data associated with electronic discovery, such as emails, metadata, file contents, and any other relevant information retrieved during the eDiscovery process.
• Compliance-Related Data: Information used for compliance audits, legal research, and advice related to regulatory and legal frameworks.

2. How We Use Your Information

We use the collected information for the following purposes:

Document Review & eDiscovery: We process and analyze documents to identify relevant data, produce evidence, and support legal actions. Our services include the use of AI technologies to assist in identifying, categorizing, and reviewing large datasets to ensure compliance with relevant legal requirements.

Compliance Advice & Legal Guidance: We provide compliance and regulatory advice to ensure that our clients adhere to applicable laws, standards, and industry regulations. This includes assessing documents and data from a compliance perspective to identify potential risks and recommend actions to mitigate those risks.

AI-Enhanced Services: We utilize Artificial Intelligence (AI) technologies to enhance the efficiency and accuracy of our document review, eDiscovery, and compliance processes. AI tools help automate data categorization, document classification, keyword identification, and predictive analysis. Our AI systems are continually trained to improve accuracy and meet the evolving demands of legal review processes.

Client Communication & Service Improvement: We may use your contact information to communicate with you regarding ongoing projects, updates, legal advice, billing matters, or to improve the services we provide.

3. Data Sharing and Disclosure

We may disclose your personal data in the following circumstances:

Third-Party Service Providers: We may share your personal data with trusted third-party vendors, contractors, or service providers who assist in delivering our services, such as data hosting, eDiscovery platforms, or AI technologies.

Legal and Regulatory Obligations: We may disclose your personal data if required to do so by law, regulation, legal process, or governmental request, including when cooperating with law enforcement or regulatory authorities.

Confidentiality: We take every reasonable measure to ensure that all personal data is kept confidential, and we expect our third-party service providers to adhere to similar standards.

4. AI and Technology Use

We employ AI tools to assist in processing and analyzing legal documents, including machine learning and natural language processing algorithms. These tools are used to increase efficiency, enhance accuracy, and reduce the manual effort required during document review and eDiscovery processes.

While we take steps to ensure the ethical use of AI technologies, we are also committed to transparency. If AI technologies are used to assist in providing legal advice or document review, we will inform you of such usage and ensure that human oversight is maintained where appropriate to guarantee the quality and accuracy of our services.

5. Data Security

We take the security of your personal data seriously and employ industry-standard measures to protect your information from unauthorized access, disclosure, alteration, or destruction. These measures include encryption, access controls, secure servers, and regular security audits.

Despite our efforts, no method of electronic storage or transmission is entirely secure, and we cannot guarantee the absolute security of your personal data.

6. Data Retention

We retain personal data for as long as necessary to fulfill the purposes outlined in this Privacy Policy, or as required by law, including applicable legal, regulatory, or contractual obligations. When the data is no longer needed, we will securely delete or anonymize it in accordance with our data retention policies.

7. Your Rights and Choices

You have the following rights regarding your personal data:

• Access: You may request access to the personal data we hold about you.
• Correction: You may request that we update or correct any inaccurate or incomplete data.
• Deletion: You may request that we delete your personal data, subject to applicable legal or contractual obligations.
• Opt-Out of Communications: You can opt out of receiving marketing communications by contacting us at the email address provided below.

If you wish to exercise any of these rights, please contact us at the contact details below.

8. International Data Transfers

If we transfer your personal data to a country outside of your jurisdiction, we will ensure that adequate safeguards are in place to protect your data, in accordance with applicable data protection laws.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by posting an updated version on our website or through other communication channels.

10. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

Tascon Legal Services Ltd.

Registered Office Address: 86-90 , Paul Street, London EC2A 4NE

Email address: info@tasconlegal.com

Phone number: +44 20 3442 9793